Jamie Preira
Small Business Support, Virtual Business Admin, Event Coordinator & Executive Assistant
Are you…:
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A solopreneur or small business owner at risk of burning out because you are doing it all?
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An individual or small business organizing events, workshops, or weddings and needing support with pre-event logistics and seamless day-of execution?
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A business owner with staff who needs systems in place so you can take a real vacation or not need to retrain staff every time you have turnover?!
Hire me to:
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Keep your staffing costs low and allow you to be the creative vision behind your business without the distraction of daily admin tasks.
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Make sure your event, workshop, or wedding goes smoothly and allow you the time and energy to enjoy your event and guests.
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Bring in organization, energy, and attention to detail so you can offload and delegate administration duties.
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Eliminate overwhelm and anxiety by creating systems and structures that create stability and growth.
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Have you ever wanted to create a welcome packet for new employees with everything you need them to know? How about a document that lays out how to use your systems that are already in place?
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© 2023 Mae Frances
I came here to say that in case you weren't already convinced by her post, Jamie is absolutely amazing and would be an incredible asset to any business! I had the pleasure of working with her for 3 years and I would enthusiastically recommend her to anyone I know
- Marni B.
ABOUT
I fantasize about color coded calendars and organizational spreadsheets when I’m not outside hiking with my partner and my dog (no…seriously). That stuff you find tedious and overwhelming, I find satisfying and fun! I bring my bubbly personality and energy to all the mundane and detail-oriented tasks you don’t want to do. My brain thrives in environments with lots of moving pieces, and I love bringing order to the chaos. These skills make me really good at small business admin (think virtual assistant), event support and management, and personal assistance. It also allows you to hand off the parts of your business that are draining your energy.
I have developed and implemented internal systems for nonprofits, small businesses, and artists. I have an irresistible charm that makes me excellent with staff, customer service, and other other front-facing aspects of your business. This is especially handy when you don’t have the bandwidth to put on a friendly face for the Comcast lady who keeps putting you on hold, the HVAC guy who will “be there any minute”, or that frustrated customer who got their appointment date wrong.
I have skillfully managed outdoor education programs, developed and led small business communication plans, and created reliable sustainable systems and structures where before people were just winging it and praying. Not knocking that method, but it makes it hard to delegate or take a vacation. I’m talking about a fully functional and organized document that you can give to staff as you hire that has all the details of your business, and gives them the “how to’s” around the office and with your online systems. A guidebook for customers that walks them through how you host events at your retreat center. An FAQ for staff, customers, or yourself! THIS is what I’m talking about doing!
Through years of studying and traveling, I have become conversational in Spanish. I’m a people person, an animal lover, and great at friendly small talk with strangers. Whether it’s helping a friend pickup slack on a busy Sunday at her restaurant, designing instagram content strategy, or creating the most comprehensive employee manual of all time, I am hardworking and do it with my full heart. People trust me with their homes, pets, and babies and I take pride in being someone you can depend on and trust.
WHAT I OFFER
​Virtual Business Admin & Small Business Support
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Offering a warm and friendly remote reception for your office with excellent customer service support​
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Creating communication systems like employee handbooks, airbnb house manuals, FAQs, and how-to’s for staff & your business
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Data entry
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Assisting with calendars including prescheduling announcements, email newsletters, and creating seasonal/annual communication plans. This includes staying on top of new folks to add to your newsletter listings and creating targeted groups for your emails.
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Onboarding and offboarding systems for staff and programs
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Coordinating staff schedules, time off and vacation. Support with training including advertising new positions & hiring support
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Executive Assistant
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Organizing schedules and appointments
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Managing your inbox & responding to emails
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Home space organizing and helping with decluttering your physical home or office space
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Events Management & Assistance:
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Weddings
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Parties
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Single day retreats
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Music festivals
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Other Events
Jamie was a HUGE asset in the success of the 2024 Sustainable Trails Conference. This event ran so smoothly because of her organization, customer service, and attention to detail. We could not have achieved success at our biggest conference yet without her!
- Aaryn K.
Professional TrailBuilders Association
I have worked closely with Jamie for many years and one of her greatest strengths is her ability to tackle any challenge with efficiency and creative problem solving. Her positivity and reliability are unmatched and can really make a difference in any company.
-Rachel B
SKILLS BREAKDOWN
Administrative Skills:
Let me take over your small business admin tasks - from answering phone calls and emails (I’ll answer the same question from potential new clients all day long!) to help with organizing your newsletter communication, and data entry! ​I’ve spent so much time learning different excel and google sheets formulas that I created an entire customized software system for a nonprofit education center’s programs just using google sheets! Did you know you can get totally separate spreadsheets to talk to each other?!
​On a more personal level, let me make sure that your annual doctor’s appointment doesn’t overlap with that important zoom call with a new client…and let me make sure you actually have your annual doctor’s appointment.
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Attention to Detail: ​
I can book flights, figure out transportation or organize a trip so you don't have to fret. I love the little details that help things flow. I have years of personal experience making sure all those travel details line up well.
I can create your weekly schedule for staff, manage your client appointments and make sure there are no overlaps or gaps that ultimately lose you money or frustrate staff with last minute changes.
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Is your physical workspace covered in papers and sticky notes? Let me help you organize your home space and declutter. I also love doing that on google drive and personal computers - heelloooo color coding and folder making!
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Customer Service:
Angry customers? No problem. Let me handle it and make sure that we maintain a positive relationship with them. No bad google reviews for you! I’ll offer a warm and friendly remote reception for your office with excellent customer service support.
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Flexibility, Adaptability, & Time Management:
Small businesses and busy individual’s lives are dynamic! I am good on the spot, I’m able to change priorities, and handle unexpected tasks or challenges. Adaptability is the name of the game!
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Prioritizing tasks is easy for me - I can even help YOU prioritize tasks. I’ve been working remotely and doing self-study schooling for over a decade and have it nailed down.
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Tech-savviness:
​​I’m a quick learner with new programs, software systems, and technology. I’ll be able to pick up your software system, teach myself how it works, and create a document for you to use to train other staff. Imagine never having to train another staff member on how to use your online system! This also goes for website maintenance - let me maintain your website, update changes and make sure there are no broken links.
WORK EXPERIENCE
2023-Present // 2018 - 2021
Independent Contractor & Owner
Jamie Preira Consulting (formerly Magpie Consulting)
Remote based in Jamestown, CO​​​
Current Work Includes
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Accounts Manager at Eudēmonia ​
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Clinic Manager & Social Media Admin at Amaluna Wellness (2023-Present) Boulder, CO
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Admin & Communications for Professional Trailbuilders Association (2023-Present) Boulder, CO
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Admin and Virtual Assistance for Unearth Coaching & Consulting as well as This Big Wild World (2023-Present) Minneapolis, MN
© 2023 Mae Frances
